Leman Academy of Excellence will enroll scholars in a fair and equitable process that is compliant with A.R.S 15-184.
During the open enrollment period, parents/guardians must submit a simple application form indicating their desire for their child to attend the Leman Academy of Excellence. This form will collect basic scholar information and contact information for the parent/guardian.
Completed application forms may be submitted in person, mailed or as a PDF document via email. Hard copies of the application form will be available at the school or on the LAE website.
When the registration period ends, the total number of scholars submitting completed application forms will be determined and compared to the open seats in each grade level. This process determines which grades are undersubscribed and which grades are oversubscribed.
Enrollment Procedures & the Lottery
For grade levels that are undersubscribed, scholars who submit timely application forms shall be admitted. Further, additional applications for undersubscribed grades will be accepted on a rolling basis until grade levels are filled at which point a waitlist will begin. Both acceptances and waitlist positions will function on a “first come first serve” basis following the deadline for undersubscribed grades.
Leman Academy of Excellence shall not limit admission based on ethnicity, national origin, gender, income level, disabling condition, proficiency in the English language or athletic ability. Pursuant to A.R.S. 15-184, LAE may refuse to admit any pupil who has been expelled from another institution or who is in the process of being expelled from another educational institution.
When grade levels are oversubscribed during the Open Enrollment Period, Leman Academy of Excellence will hold a lottery. During the lottery process enrollment preferences, which align with A.R.S. 15-184, will be given to scholars who meet the following criteria in the order listed:
- Scholars who are re-enrolling after attending the previous school year in full (applies to year two and beyond).
- Existing Leman Academy Scholars who are transferring to another Leman Academy campus
*Note- Scholars must complete the year at their current location in order to be eligible for priority status at a different location. Exception: Scholars transferring during the school year who are relocating from a distance of 60 miles away or more will still have priority transfer status.
- Scholars who are children, grandchildren or legal wards of:
- Employees of the school
- Employees of the charter holder
- Members of the governing body of the school, or
- Directors, officers, partners or board members of the charter holder.
- Scholars who are siblings of an LAE scholar
note: if two or more siblings submit completed registration packets during the open registration period, and a sibling is randomly selected by lottery for enrollment, the other sibling(s) will be given preference in the enrollment process.
Lottery Process Parker, CO
All scholars for whom an Intent to Enroll was received prior to the end of the open enrollment period and are eligible for enrollment will be assigned a unique number and placed on a list (by number). If the scholar is eligible for more than one weight in the lottery, their number will be included in the list multiple times corresponding with the number of weights they are eligible for. The list is sorted using computer-generated, randomized numbers. Each entry is assigned a Lottery ID number depending on where they landed in the sort. Scholars with multiple entries will be assigned the smallest lottery ID assigned to their entries. Out of district scholars will have 10000 added to their lottery number to ensure that in-district scholars have higher priority. Enrollment vacancies will be filled by grade, beginning with the highest grade for which there is one or more vacancies, and will continue in descending order (grade eight, grade seven, grade six, and so forth) until all vacancies are filled for all grades; enrollment invitations will be extended to scholars in the order of their assigned Lottery ID (lowest to highest). To ensure authenticity and integrity of the lottery process, the randomization of computer-generated Lottery ID assignments will be overseen by a school administrator, a parent representative, and at least one member of the board; the final sort will be printed and signed by all witnesses. The lottery ID will be used for the upcoming academic year only.
Arizona Lottery Process
If registration exceeds capacity, all scholars who apply during the open enrollment period and are eligible for enrollment will be assigned a unique number and placed on a list (by number). The list is sorted using computer-generated, randomized numbers. Each entry is assigned a Lottery ID number depending on where they landed in the sort. Enrollment vacancies will be filled by grade, beginning with the highest grade, if registration exceeds capacity, and will continue in descending order (grade eight, grade seven, grade six, and so forth) until all vacancies are filled for all grades; enrollment acceptance will be extended to scholar in the order of their assigned Lottery ID (lowest to highest). To ensure authenticity and integrity of the lottery process, the randomization of computer-generated Lottery ID assignments will be overseen by a school administrator, a parent representative, and at least one member of the board; the final sort will be printed and signed by all witnesses. The lottery ID will be used for the upcoming academic year only.
Scholars who are selected in the lottery process before capacity in any given grade level is reached are registered for enrollment into LAE. After capacity is reached, scholars will continue to be selected and place on a waitlist in the order they were selected.
Parents/guardians will be notified as to the results of the lottery. This notification will take place via email and/or phone call to confirm an offer of enrollment. Parents/guardians will have 2 weeks to turn in the additional mail-in documents once accepted. If the paperwork is not turned in by the two week deadline, the scholar will be moved to the bottom of the wait list.
If an offer is accepted, parents/guardians will have two weeks to complete the full registration packet (details below).
The waitlists at LAE are grade specific. As a spot becomes available, the school will contact the parent/guardian next on the waitlist to offer them the open spot for their child. Parents/guardians will have 2 weeks to turn in the additional mail-in documents once accepted.
If an application packet is received after the deadline, the scholar will be added to the bottom of the waitlist.
The waitlists will not roll over from year to year. For any scholar who was not admitted or who withdraws their application, the application form will be discarded.
The documents listed below will be part of the registration packet. All forms are required to be filled out in full and returned within two weeks of an enrollment offer. If the enrollment packet is not returned in a timely manner, LAE will accept this as a withdrawal and the spot will be made available to the next scholar on the waitlist.
- Scholar Registration Form
- Scholar Record Transmittal Request
- Primary Language other than English (PHLOTE) Form
- Arizona Residency Documentation Form or Affidavit of Shared Residency
- Scholar’s Birth Certificate (copy)
- Immunization Records
- Emergency Contact
- Medical Information Form/ Consent for Emergency Treatment
- Media Release Form
- Internet Use Policy/ Consent
- Field Trip Consent Form
- IEP or 504 Accommodation Plans
- Custody or Orders of Protection legal paperwork
- Medical Alerts regarding severe health conditions
Entrance Age Requirements for Kindergarten and First Grade
According to the Arizona Education Code 15-821 (C), “a child is eligible for admission to kindergarten if the child is five years of age. A child is deemed five years of age if the child reached the age of five before September 1 of the current school year… The governing board may admit children who have not reached the required age as prescribed by this subsection if it is determined to be in the best interest of the children. Such children must reach the required age of five for kindergarten…by January 1 of the current school year.”
According to the Arizona Education Code 15-821 (C), “a child is eligible for first grade if the child is six years of age. A child is deemed six years of age if the child reaches the age of six before September 1 of the current school year. The governing board may admit children who have not reached the required age as prescribed by this subsection if it is determined to be in the best interest of the children. For children entering the first grade, such determination shall be based upon one or more consultations with the parent, parents, guardians, the children, the teacher and the school principal. Such children must reach the required age… of six for first grade by January 1 of the current school year.”