Attendance Policies and Procedures

Leman Academy of Excellence is setting a high standard in education and therefore requires a high level of participation in engaged learning. Regular class attendance is a critical part of the process that enables scholars to benefit from classroom discussions, presentations and interactive activities. These shared academic experiences cannot be replicated or re-created outside the classroom. We appreciate your partnership in keeping absences to a minimum so that your child will have continuity in their education and not miss the presentation of skills and concepts.

Per A.R.S. 15-802 and A.R.S. 15-803, attendance is compulsory for every child between the ages of six and sixteen years. Leman Academy of Excellence is committed to the enforcement of these state mandatory attendance laws.

Attendance Guidelines

At Leman Academy of Excellence we believe that consistent attendance is vital; however, we realize there will be times when your child will be unable to attend school. When your child is absent from school, the parent/guardian must call the school before 9:00 am. Please include in the message the scholar(s) name, the parent/guardian name, grade, teacher, reason for the absence and the expected return date. If the teacher is able to collect homework material, it will be available for pickup between 3-4 pm in the front office. Upon return, scholars will have one day to make up missed work or tests/quizzes for every day of absence. If an extended absence is anticipated or planned, the parent/guardian must complete a “Prearranged Absence Form” from the front office and submit it to the front office or your child’s teacher. There is no guarantee that the loss of school time will not have an impact on grades and overall academic progress.

An absence is defined as a scholar’s non-attendance in an assigned class during the assigned period.

EXCUSED ABSENCES INCLUDE:

  • Personal Illness: In accordance with Arizona attendance regulations, the specific illness must be identified, (toothache, cold, flu, pink eye, etc).
  • Serious Illness of a family member
  • Doctor or dental appointment
  • Death
  • Required court appearance
  • Religious holiday
  • Suspension
  • Prior approval for extended absence

Arizona Statutes require our attendance office attempt to contact parent(s)/guardian(s) if the absence is not reported. If the attendance office is unable to contact the parent(s)/guardian(s), they will leave a message regarding the absence and direct the parent(s)/guardian(s) to contact the attendance clerk to verify the absence. If the school does not receive notification from the parent(s)/guardian(s), the absence will remain unverified. After 2 unverified absences, the scholar will be considered truant and the school will mail the parent(s)/guardian(s) a notification letter advising them of the truancy and requiring notification of the absences. If a scholar has 10 unexcused or unverified absences, he/she may be referred to Pima County Attorney’s Truancy Enforcement Program. Under Arizona law, a child absent for 10 consecutive days will be removed from the attendance roster.

The minimum attendance standard for the Leman Academy of Excellence scholars is 90% of the days of the school year per A.R.S. 15-802 and A.R.S. 15-803. Extenuating circumstances will be considered on an individual basis. Scholars who may be absent 10% or more of the school year may need to be retained.

Tardiness Guidelines

Teachers and scholars depend on the structure and routines of the day. When scholars are tardy these routines are disrupted. Young people who are late have trouble settling in and mastering routines. Scholars who do not arrive to school or class on time are tardy. Tardiness can upset their morning and even their entire day. Scholars often find themselves trying “to catch up” from being tardy, and teachers must stop the class to review the expectations of the day to the tardy scholar. To minimize these disruptions to instructional time, scholars need to be present in their classrooms by the official start of their school days.

Scholars who are tardy must have a parent or guardian sign them in at the front office and must receive a tardy slip before going to class. Parents must be aware that scholars who arrive after a certain time may be marked as absent for half or all of the day. Tardiness will be recorded in the scholar’s permanent records. Scholars arriving to school after their class has started may be required to wait in a designated area until the start of the next class.

Scholars who reach 5 tardies in a given quarter will either meet with an administrator or an administrator will call home to discuss the tardies with the parent(s)/guardian(s). Scholars who reach 8 tardies in a given quarter may be required to attend a conference with the parent(s)/guardian(s) and an administrator. Parent(s)/guardian(s) may present the administrator with documentation justifying one or more of the tardies (e.g. signed note from a doctor’s office) and also explain what they see as the root cause for the detrimental pattern. Parent(s)/guardian(s) are encouraged to present to administration at this conference what they propose to be a possible solution going forward.

The administrator will review the scholar’s attendance records along with the solution-oriented commitment parents present before determining a fitting consequence, which may include but is not limited to the following:

  • Loss of privilege (such as recess, free dress day, etc.)
  • Exclusion from Elective or Optional Courses
  • Exclusion from Enrichment Activities
  • Exclusion from Field Trips

As tardiness approaches the point where it is considered chronic, parent(s)/guardian(s) will receive a written notice from school administration stating that their scholar’s next tardy will then qualify as chronic. Chronic tardiness may lead to suspension. Once the point of chronic tardiness has been reached, parent(s)/guardian(s) may be required to sign an attendance contract. The attendance contract is acknowledging the reality that if tardiness continues to be an issue, Leman Academy of Excellence may not be the best fit for the chronically tardy scholar.

Enrollment Guidelines

Leman Academy of Excellence will enroll scholars in a fair and equitable process that is compliant with A.R.S 15-184.

During the open enrollment period, parents/guardians must submit a simple application form indicating their desire for their child to attend the Leman Academy of Excellence. This form will collect basic scholar information and contact information for the parent/guardian.

Completed application forms may be submitted in person, mailed or as a PDF document via email. Hard copies of the application form will be available at the school or on the LAE website.

When the registration period ends, the total number of scholars submitting completed application forms will be determined and compared to the open seats in each grade level. This process determines which grades are undersubscribed and which grades are oversubscribed.


Enrollment Procedures & the Lottery

Undersubscribed
For grade levels that are undersubscribed, scholars who submit timely application forms shall be admitted. Further, additional applications for undersubscribed grades will be accepted on a rolling basis until grade levels are filled at which point a waitlist will begin. Both acceptances and waitlist positions will function on a “first come first serve” basis following the deadline for undersubscribed grades.

Leman Academy of Excellence shall not limit admission based on ethnicity, national origin, gender, income level, disabling condition, proficiency in the English language or athletic ability. Pursuant to A.R.S. 15-184, LAE may refuse to admit any pupil who has been expelled from another institution or who is in the process of being expelled from another educational institution.

Oversubscribed
When grade levels are oversubscribed during the Open Enrollment Period, Leman Academy of Excellence will hold a lottery. During the lottery process enrollment preferences, which align with A.R.S. 15-184, will be given to scholars who meet the following criteria in the order listed:

  • Scholars who are re-enrolling after attending the previous school year in full (applies to year two and beyond).
  • Existing Leman Academy Scholars who are transferring to another Leman Academy campus
    *Note- Scholars must complete the year at their current location in order to be eligible for priority status at a different location.     Exception:  Scholars transferring during the school year who are relocating from a distance of 60 miles away or more will still have priority transfer status.
  • Scholars who are children, grandchildren or legal wards of: 
    1. Employees of the school
    2. Employees of the charter holder
    3. Members of the governing body of the school, or
    4. Directors, officers, partners or board members of the charter holder.
  • Scholars who are siblings of an LAE scholar
    note: if two or more siblings submit completed registration packets during the open registration period, and a sibling is randomly selected by lottery for enrollment, the other sibling(s) will be given preference in the enrollment process.

Lottery Process Parker, CO
All scholars for whom an Intent to Enroll was received prior to the end of the open enrollment period and are eligible for enrollment will be assigned a unique number and placed on a list (by number). If the scholar is eligible for more than one weight in the lottery, their number will be included in the list multiple times corresponding with the number of weights they are eligible for. The list is sorted using computer-generated, randomized numbers. Each entry is assigned a Lottery ID number depending on where they landed in the sort. Scholars with multiple entries will be assigned the smallest lottery ID assigned to their entries. Out of district scholars will have 10000 added to their lottery number to ensure that in-district scholars have higher priority. Enrollment vacancies will be filled by grade, beginning with the highest grade for which there is one or more vacancies, and will continue in descending order (grade eight, grade seven, grade six, and so forth) until all vacancies are filled for all grades; enrollment invitations will be extended to scholars in the order of their assigned Lottery ID (lowest to highest). To ensure authenticity and integrity of the lottery process, the randomization of computer-generated Lottery ID assignments will be overseen by a school administrator, a parent representative, and at least one member of the board; the final sort will be printed and signed by all witnesses. The lottery ID will be used for the upcoming academic year only.

Arizona Lottery Process
If registration exceeds capacity, all scholars who apply during the open enrollment period and are eligible for enrollment will be assigned a unique number and placed on a list (by number). The list is sorted using computer-generated, randomized numbers. Each entry is assigned a Lottery ID number depending on where they landed in the sort. Enrollment vacancies will be filled by grade, beginning with the highest grade, if registration exceeds capacity, and will continue in descending order (grade eight, grade seven, grade six, and so forth) until all vacancies are filled for all grades; enrollment acceptance will be extended to scholar in the order of their assigned Lottery ID (lowest to highest). To ensure authenticity and integrity of the lottery process, the randomization of computer-generated Lottery ID assignments will be overseen by a school administrator, a parent representative, and at least one member of the board; the final sort will be printed and signed by all witnesses. The lottery ID will be used for the upcoming academic year only.

Scholars who are selected in the lottery process before capacity in any given grade level is reached are registered for enrollment into LAE. After capacity is reached, scholars will continue to be selected and place on a waitlist in the order they were selected.

Parents/guardians will be notified as to the results of the lottery. This notification will take place via email and/or phone call to confirm an offer of enrollment. Parents/guardians will have 2 weeks to turn in the additional mail-in documents once accepted. If the paperwork is not turned in by the two week deadline, the scholar will be moved to the bottom of the wait list.

If an offer is accepted, parents/guardians will have two weeks to complete the full registration packet (details below).


Waitlist

The waitlists at LAE are grade specific. As a spot becomes available, the school will contact the parent/guardian next on the waitlist to offer them the open spot for their child. Parents/guardians will have 2 weeks to turn in the additional mail-in documents once accepted.

If an application packet is received after the deadline, the scholar will be added to the bottom of the waitlist.

The waitlists will not roll over from year to year. For any scholar who was not admitted or who withdraws their application, the application form will be discarded.


Enrollment Packet

The documents listed below will be part of the registration packet. All forms are required to be filled out in full and returned within two weeks of an enrollment offer. If the enrollment packet is not returned in a timely manner, LAE will accept this as a withdrawal and the spot will be made available to the next scholar on the waitlist.

  1. Scholar Registration Form
  2. Scholar Record Transmittal Request
  3. Primary Language other than English (PHLOTE) Form
  4. Arizona Residency Documentation Form or Affidavit of Shared Residency
  5. Scholar’s Birth Certificate (copy)
  6. Immunization Records
  7. Emergency Contact
  8. Medical Information Form/ Consent for Emergency Treatment
  9. Media Release Form
  10. Internet Use Policy/ Consent
  11. Field Trip Consent Form

Additional Conditions

  1. IEP or 504 Accommodation Plans
  2. Custody or Orders of Protection legal paperwork
  3. Medical Alerts regarding severe health conditions

Entrance Age Requirements for Kindergarten and First Grade

According to the Arizona Education Code 15-821 (C), “a child is eligible for admission to kindergarten if the child is five years of age. A child is deemed five years of age if the child reached the age of five before September 1 of the current school year… The governing board may admit children who have not reached the required age as prescribed by this subsection if it is determined to be in the best interest of the children. Such children must reach the required age of five for kindergarten…by January 1 of the current school year.”

According to the Arizona Education Code 15-821 (C), “a child is eligible for first grade if the child is six years of age. A child is deemed six years of age if the child reaches the age of six before September 1 of the current school year. The governing board may admit children who have not reached the required age as prescribed by this subsection if it is determined to be in the best interest of the children. For children entering the first grade, such determination shall be based upon one or more consultations with the parent, parents, guardians, the children, the teacher and the school principal. Such children must reach the required age… of six for first grade by January 1 of the current school year.”

TOP